Iowa Association of Electric Cooperatives

Youth Tour Chaperone Information Form

* Indicates a required field
CHAPERONE
*  Name as it appears on birth certificate or government-issued ID (must be exact for the airline)
*
*  This info is needed in order to purchase airline tickets
*  This info is needed in order to purchase airline tickets
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 If your size is not listed, email Shelly @ syork@iowarec.org
SOCIAL MEDIA AGREEMENT

Social Media Agreement 

Social media, such as Facebook, Twitter, Instagram, Snapchat, YouTube, personal texting, and others, are powerful tools of communication that can have significant impact on your personal reputation as well as the reputations of the cooperative you are representing, the Iowa Association of Electric Cooperative (IAEC) and the National Rural Electric Cooperative Association (NRECA).

You must read and sign this contract acknowledging personal responsibility to use social media responsibly as a cooperative representative, and a representative of IAEC on the NRECA Youth Tour. Please adhere to the following rules and guidelines when posting on Social Media sites while on Youth Tour or thereafter concerning Youth Tour.

  • Think twice before posting. Privacy does not exist in the world of social media. Even if you think the information will disappear after a few hours, an image, with your name attached, can last a lifetime. Consider what could happen if a post becomes widely known and how that may reflect on your reputation, the reputation of your family and friends, the reputation of your cooperative, IAEC and NRECA. Moreover, the information you place online could jeopardize your future when applying to college or for a job for years after YouthTour.
  • Always be authentic. Be honest about your identity. If you post personally or use a Youth Tour hashtag, make sure you are being a positive representative of your cooperative, IAEC and NRECA YouthTour.
  • When posting on social media while on Youth Tour, you will not be disrespectful, disingenuous, inappropriate oroffensive.
  • Never pretend to be someone else when you post personally or as a Youth Tour representative.
  • Be respectful and thoughtful. Youth Tour participants are committed to showing respect and dignity for all people and to the civil and thoughtful discussion of opposing ideas. Treat others the way you would like them to treat you on social mediasites.
  • Know the rules. Become familiar with the terms of service and policies of the social media sites and networks in which you participate, and the appropriate code of ethics required for responsible online communications.

These guidelines and rules are non-negotiable and the consequences are dependent on the degree of misuse of social media.

*
 Print your name.
Draw your signature.
Iowa Youth Tour Chaperone Guidelines

Physical Requirements:

  • Able to lift 50 lbs (luggage)
  • Able to endure long days 12 to 16 hours per day
  • Able to walk long distances
  • Able to endure very little sleep


Working Conditions:

  • Able to work in extreme heat
  • Able to work in rain
  • Able to tolerate large crowds


Able to do other duties as assigned by the Director/Lead Chaperone.

  1. While Youth Tour is fun, it is NOT a vacation, and at times can be demanding and physically draining work. As chaperones on the Iowa Electric Cooperatives’ Youth Tour of Washington, D.C. we are responsible for the well being of our students. We are to be aware of the whereabouts of all of our students at all times during the tour.
     
  2. Chaperones are responsible for exhibiting proper behavior as a representative of Iowa’s rural electric cooperatives. Behavior should reflect the proper example to all students on the tour.
     
  3. Chaperones should read the Iowa Electric Cooperatives’ Youth Tour Participant Handbook prior to departure to become familiar with expectations for student behavior and performance during the Youth Tour. Chaperones are expected to adhere to the same rules and policies as stated in the handbook, such as use of cell phones, clothing requirements, etc.
     
  4. Youth Tour chaperones:
  • may not use or possess alcohol or other drugs during Youth Tour;
  • may not use tobacco in the presence of, or within the sight of, students during Youth Tour;
  • may not use inappropriate or obscene language during Youth Tour;
  • may not administer any medications, prescription or nonprescription, to students during Youth Tour.
     
  1. Each student will be assigned a number for the tour. Students “number off” before we leave any location during our tour. This activity typically becomes fun, effective and efficient by the 2nd or 3rd time we do it! You will be asked to monitor the numbers to make certain we are not missing any of our students. Try to learn names of our students as quickly as possible so they can be identified by sight. We will provide you with their information and photos prior to departure.
     
  2. Each chaperone will be assigned his/her own overnight sleeping room.
     
  1. Each chaperone will be responsible for making sure students adhere to curfew guidelines as noted on the itinerary and are in their assigned room each evening by performing bed checks. In Washington, D.C. the hotel will be strict about curfew and provide nighttime security on each floor housing Youth Tour students. It is important to enforce curfew early in the trip. Bed checks and “lights out” times are listed clearly on each day’s itinerary. Youth Tour guidelines require that bed checks be face-to-face to ensure the safety of our students. Chaperones will be assigned room checks based upon gender.
     
  2. Bed checks and room supervision should follow an “above suspicion” policy - one-on-one situations between chaperones and students should be avoided at all times. Situations that could be construed as improper must be recognized by the chaperone and avoided. In the event of a student emergency in a hotel room, contact Shelly York or another chaperone immediately to accompany you into the room.
     
  3. Please assist with checking compliance of student attire. If you find questionable dress, please remind them of the dress code or contact Shelly. It’s important that we establish these guidelines at the beginning of the tour. Chaperones should also be aware that each state follows their own dress code - we choose what’s appropriate for Iowa.
     
  4. Chaperones are to remain with the group at all times during the tour. No chaperones are allowed to accompany students and/or travel outside of the hotel property without the knowledge of Shelly York.
     
  5. Please help to spot “loners” and try to bring them into the group. Since we accompany the group most of the time, students can begin to think that there is no danger and feel safe to wander off on their own. We must insist they be in groups of three or more when they are away from us.
     
  6. All chaperones are asked to adhere to the same cell phone usage guidelines as students, however, we understand that smart phones now allow chaperones the convenience of keeping up with work e-mail while touring. Please use common sense when using phones and make certain that students are safe and secure.
     
  7. Be aware that things can change in a moment and we don't always know what could occur so it is imperative that Youth Tour staff remain calm and flexible! If there is a change in itinerary, Shelly will give the team directions to pass along to the students. In order to avoid miscommunication, chaos and a chance for leaving someone behind, we ask chaperones to be aware Shelly York becomes the lead point of contact in the event of an emergency and/or disaster situation.
     
  8. Chaperones will enforce the rules that males and females are not permitted to visit each other in their hotel rooms.
     
  9. Any teasing, gossiping, hazing, taunting or other forms of inappropriate behavior will not be tolerated. We expect all students and chaperones to follow protocol and address each other with appropriate language and respect. Incidents of disrespect or more severe negative behaviors must be reported to Shelly York and handled accordingly. If a student becomes disruptive or uncooperative or their behavior jeopardizes the safety and enjoyment of the rest of the group, the student’s parents will be notified and the student will be sent home at their parent’s expense.
     
  10. If a student becomes ill, chaperones should contact Shelly York immediately. If there is an accident, contact Shelly York immediately so she can assess the situation and respond appropriately.
     
  11. We ask chaperones to help “bring up the rear” when we move as a group. There will be a lot of other tour groups in the same area and it is a challenge to keep our group together. Remind them to be quiet, courteous, to obey the traffic signals when crossing the street and not to “hog” an entire sidewalk during our tour.

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