Iowa Association of Electric Cooperatives

Student Information Form

Please have completed by April 30, 2020.

* Indicates a required field
STUDENT
*  Include your MIDDLE name - must be exact for the airlines
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*  This info is needed in order to purchase airline tickets
*  This info is needed in order to purchase airline tickets
Accepted Formats: Excel Documents, Graphic Files, Images, PDFs, PowerPoint Documents, Text Files, Word Documents
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 If your size is not listed, email Shelly @ syork@iowarec.org
 Leave blank, if you have no land line
ACTIVITIES
 Leadership opportunity - final decision made by chaperones
PARENTS/GUARDIANS

FORMS

Parent/Guardian Release and Medical Examination

I/We give my/our consent for our son/daughter to participate in the Iowa Youth Tour from June 18, 2020, through June 25, 2020 sponsored by the Iowa Association of Electric Cooperatives and the National Rural Electric Cooperative Association.

I/We understand that this participation involves travel within and outside Iowa, and that at times my/our son/daughter may be traveling and/or participating in activities without the direct supervision of a chaperone.

I/We authorize and direct the Iowa Association of Electric Cooperatives and/or the National Rural Electric Cooperative Association through their staffs and volunteer chaperones, to direct and supervise my/our son/daughter. I/We further request and authorize, the Iowa Association of Electric Cooperatives and/or the National Rural Electric Cooperative Association, through their staffs and volunteer chaperones, to secure any medical or other emergency services the said staffs and volunteer chaperones in their reasonable discretion may deem necessary or desirable for my/our son/daughter during his/her participation in the Electric Cooperative Youth Tour. I authorize the volunteer chaperones to give my/our son/daughter over-the-counter medication.                                                                       

I/We hereby release and agree to hold harmless the Iowa Association of Electric Cooperatives and the National Rural Electric Cooperative Association, their officers, members, staffs, and associated organizations together with their heirs, successors, or assigns from any and all causes of action, claims, damages, costs, expenses, compensation, personal injury, property loss, or any other loss or injury related to participation by my/our son/daughter during his/her participation in the Electric Cooperative Youth Tour. 

STUDENT'S INSURANCE INFORMATION

RULES AND SOCIAL MEDIA AGREEMENT

The Rules

Students representing Iowa’s electric cooperatives are expected to have a high standard of behavior, and these rules will be communicated to, and followed by all participants.

1. Safety is our number one priority. You must stay in groups of at least three.

2. Be punctual. We have a very busy schedule and don’t want to hold buses or delay our schedule if we don’t have to

3. Participate in all planned activities. You will not be allowed to leave the group at any time.

4. Wear your name tag at all times.

5. Talking on your cell phone or texting is discouraged during scheduled tour activities, at memorials, monuments and other attractions.

6. You must be in your hotel room at the time designated by the tour director or chaperones. You are not to leave your room after this hour except with special permission of a chaperone. Room checks will be made each night, and wake-up calls will be provided each morning.

7. You will share a room with other Youth Tour participants and will be expected to respect the rights of others. After curfew, you will be expected to stay in your room, be ready for bed and reasonably quiet so others may sleep. You will not be allowed to visit other rooms or have visitors in your room after curfew.

8. You must remain at the hotel at all times except when you are participating in planned activities. You will not be allowed to leave the hotel to visit relatives or friends in the area, go shopping or attend other events individually.

9. Smoking, using other tobacco products, vaping, consuming alcoholic beverages or using other drugs is prohibited.

10. Due to the terrorist attacks of Sept. 11, 2001, there is a heightened sense of security in Washington, D.C. You will be required to observe all security rules and govern yourself accordingly.

11. Infraction of these rules governing your conduct will be considered cause for terminating your participation. You will be sent home at your family’s expense.

Social Media Agreement for Iowa Youth Tour Participants

Social media, such as Facebook, Twitter, Instagram, Snapchat, YouTube, personal texting, and others, are powerful tools of communication that can have significant impact on your personal reputation as well as the reputations of the cooperative you are representing, the Iowa Association of Electric Cooperative (IAEC) and the National Rural Electric Cooperative Association (NRECA).

Your parent/guardian and you must read and sign this contract acknowledging personal responsibility to use social media responsibly as a cooperative representative, and a representative of IAEC on the NRECA Youth Tour. Please adhere to the following rules and guidelines when posting on Social Media sites while on Youth Tour or thereafter concerning Youth Tour.

  • Think twice before posting. Privacy does not exist in the world of social media. Even if you think the information will disappear after a few hours, an image, with your name attached, can last a lifetime. Consider what could happen if a post becomes widely known and how that may reflect on your reputation, the reputation of your family and friends, the reputation of your cooperative, IAEC and NRECA. Moreover, the information you place online could jeopardize your future when applying to college or for a job for years after YouthTour.
  • Always be authentic. Be honest about your identity. If you post personally or use a Youth Tour hashtag, make sure you are being a positive representative of your cooperative, IAEC and NRECA YouthTour.
  • When posting on social media while on Youth Tour, you will not be disrespectful, disingenuous, inappropriate oroffensive.
  • Never pretend to be someone else when you post personally or as a Youth Tour representative.
  • Be respectful and thoughtful. Youth Tour participants are committed to showing respect and dignity for all people and to the civil and thoughtful discussion of opposing ideas. Treat others the way you would like them to treat you on social mediasites.
  • Know the rules. Become familiar with the terms of service and policies of the social media sites and networks in which you participate, and the appropriate code of ethics required for responsible online communications.
  • If you have a question about something you want to post, please ask a chaperone. Students who engage in inappropriate use of social media sites, including electronic text, may be required to remove all posts in question from social media sites, be required to show chaperones their social media sites when asked or be sent home at the expense of their parent(s), or be subject to any other actions that may be appropriate or required based on the circumstances.

These guidelines and rules are non-negotiable and the consequences are dependent on the degree of misuse of social media.

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Draw your signature.
*
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Draw your signature.

Additional Iowa Youth Tour Policies

Student with Special Needs

Iowa Youth Tour welcomes students with special needs. We do need to prepare for their attendance ahead of time and have the following requirements:

  • A student with special needs is defined to be a student who is permanently or currently disabled, not an individual who is recovering from a recent accident or surgery causing them to need temporary assistance as they recuperate.
  • Iowa Youth Tour needs to know of any special needs requirements in the initial information to make any additional arrangements for lodging or transportation, if necessary.
  • Any costs for the caregiver to attend – including but not limited to lodging, transportation, meals and entry fees – will be an additional fee that must be covered by the sponsoring co-op or student’s family.
  • The caregiver must pass Iowa Youth Tour’s background check just as any adult on the trip is required to do and must obey all the rules required of students and chaperones.

While Youth Tour is fun and educational, it is NOT a vacation, and at times can be physically demanding. Both students and chaperones should be:

  • Able to endure long days (often 12 to 16 hours per day)
  • Able to walk long distances
  • Able to function with less sleep than they are used to at home
  • Able to tolerate being outside in the summer heat and humidity (and sometimes rain)
  • Able to tolerate large crowds

 

Non-Discriminatory Housing/Lodging

Iowa Youth Tour welcomes all students chosen for the trip by their local electric cooperative and understands that there may be some situations where lodging accommodations may need to be made. If this is the case, arrangements will be done in consultation with the student, parents and the Iowa Youth Tour Director. The student’s privacy will be maintained. If a private room is deemed appropriate, the cost for that will be addressed on a case-by-case basis.

Attire

Students and chaperones will be provided a Youth Tour shirt to wear each day while we are in DC. Wear with nice and appropriate jeans, nice shorts (with at least a 5” inseam), capris or skirts. On travel days, bare midriffs, low-cut tops, very low-rise skirts/dresses, short shorts, frayed/torn cut-offs, skimpy tank tops, tube tops, muscle shirts, droopy drawers, clothing with political (Iowa Youth Tour is a nonpolitical event) or suggestive and/or inappropriate printing (including alcohol or cigarette branding) are not allowed. For evening events, bring a jacket or sweater in the event it gets cool. Good, comfortable walking shoes are very important. Flip flops are allowed, however not always sturdy enough for a walking day on Youth Tour. If there is any confusion as to if something is appropriate or not, the Youth Tour Director has the final say.  

Social Media

Iowa Youth Tour recognizes the importance of social media, and it is committed to supporting a positive online dialogue. With that in mind, we ask students to NOT tag or reference Iowa Youth Tour on any social media platforms in any negative, false or unflattering ways. Any slurs, insults or obscene conduct is not acceptable, nor will it be tolerated, by Iowa Youth Tour and those associated with it. Iowa Youth Tour is a nonpolitical event. We do not take stances on political issues. If there is any confusion as to if something is appropriate or not, the Youth Tour Director has the final say. 

Each chaperone, student and their parents/guardians will be required to sign a Social Media Contract prior to going on Iowa Youth Tour.

Security Event

If a security event happens on Youth Tour, students should follow the chaperone/police/authority’s directions and if possible return to the planned pickup location as soon as possible. If they are not able to get there, then they should return to the hotel by whatever means possible. Notify chaperones as to your whereabouts immediately. Iowa Youth Tour will use the group text messaging system to communicate out, and students have all the chaperone’s phone numbers. Once we determine the threat status, if none of our group was affected or the attack was a single-action event and contained, we will adjust the schedule and stay in D.C. Remember to be aware of your surroundings. Student should have a general idea of how to get back to the bus. We ask the students that if their “spidey sense” goes off, pay attention to it. If they see something that looks not right, say something.

Students Backing Out/No Shows

If a student backs out at the last-minute, Iowa Youth Tour will do whatever is feasibly possible to work with the cooperative to send an alternate. If a student is a no-show to the orientation, the Iowa Youth Tour Director will contact the cooperative immediately, so the sponsoring cooperative is aware of the issue and can contact the student/family to assess the situation.

Protesters ... What Iowa Youth Tour will do:

First and foremost, Iowa Youth Tour NEVER wants to be in the news affiliated with any type of negative situation.

In the event we are touring in small groups with a meeting place indicated, a chaperone will be at the meeting place well in advance to scope out the area. If we have to change the meeting place, we can do that on the fly due to our digital communications process.

Monitor any protests or gatherings in DC that might impact our group.

If something was to happen, we will capture video footage for context, and contact the IAEC Communications Department immediately.

Always put space between our students and any groups causing issues.

Not allow political attire (including hats).

Address how to handle these situations at YT orientation:

  • Do NOT engage. Absolutely NO chanting/cheering/yelling.
  • Chaperones are responsible to put space between students and any protesters/demonstrations and de-escalate the situation.
  • The consequences are real: When your face is plastered all over the news/internet, people only remember the negative aspects, they don’t remember the corrections made later in your defense.  Sadly, some people/groups want exposure to push their agendas forward at someone else’s expense.

Please have completed by April 30, 2020.

Questions? Contact Shelly York at syork@iowarec.org

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